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PBTC Extraordinary General Meeting Monday 11 September 2017

An Extraordinary General Meeting of the Members at Purley Bury Tennis Club was held at 2100hrs on Monday 11 September 2017 to consider proposals to change the club’s formal status from Unincorporated to become a Charitable Incorporated Organisation.  The meeting was attended by 28 senior members including the Chairman, the Secretary and the Treasurer and was therefore quorate. After a presentation and some discussion a vote was taken on the proposal which was passed unanimously 28-0. The presentation slides, the draft constitution and the minutes can be found on our website at http://purleyburytennisclub.net/2017/10/22/pbtc-extraordinary-general-meeting-monday-11-september-2017/


Committee Roles

John Davey plans to stand down as Secretary at the AGM next year. This is an important role and we need to find another Club Member to take it on. Please contact John or Michael Vaughan if you are interested. Briefly the role description is flexible dependent on the skills and interests of the incumbent, but it will include:

  • Organising and attending committee meetings (including Annual General Meetings)
  • Ensuring insurance is up to date and relevant
  • Producing the Newsletter
  • Maintaining up to date records and reference files
  • Coordinating the production and implementation of the PBTC Business and Development Plan


New Kids On The Block!

Congratulations to Joint Club Captain and 1st team player Christopher Kennedy and his wife, ladies 1st team player Catherine, on the birth of their new baby boy, Axel Byron, at the end of September, and to Club Head Coach Mark Love and his wife, Joint Club Captain and 1st team ladies captain Amy, on the birth of their new baby boy, Charlie Samuel, on 10th October. These two babies have the tennis credentials to match Andre Agassi and Steffi Graf’s son! With less than a fortnight between their arrivals, it would be interesting to know if they’ll one day be the men’s doubles champions at Purley Bury…… or might Wimbledon 2037 be in their sights? Chris, Catherine, Mark and Amy, all the very best to you all with your extended families – Junior Tot membership forms are on the way in the post.


Tandridge Men’s Doubles Tournament Final result

The Committee, and I am sure their fellow team mates and club members, wish to congratulate our Men’s Captain / Joint Club Captain Chris Kennedy, and our former Men’s Captain / Joint Club Captain Ali Horsford, on a great win in the final of the Tandridge Men’s Doubles Tournament on 24th September. Chris and Ali put in a clinical performance with no breaks of serve to take the honours. Well done from all of us!

Final scores:

C Kennedy & A Horsford beat James Flanagan & Zac Morgan (Woldingham)   6-3, 6-1



I PLAY 30 – Tennis sessions for players with disabilities

The I PLAY 30 sessions at the club are going very well. Firstly, I would like to take this opportunity to thank all the volunteers that have helped out over the past 4 weeks to make these sessions enjoyable for those attending. Without these volunteers these sessions would not have been possible. The sessions take place on a Friday evening from 6.30pm-7.30pm where we have attracted nearly 25 players so far and also on a Thursday lunchtime from 1pm-2pm where we have had 3 players attending but have just secured a link with Sunnydown School in Caterham who will be bringing 17 children. Currently, I have 3 volunteers for a Thursday and really could do with more, so if you are able to spare an hour on a Thursday and able to support this project please email me at mdlcoaching@hotmail.com

We are breaking for Half term 23rd-27th but back the following week.

The sessions are extremely rewarding and the players who have attended have exceeded all my expectations and taught me a great deal already about people and families living with a disability. It has really made me appreciate how lucky most of us are. At the same time it has been so rewarding to introduce tennis to this many people in a short space of time and we are hopeful for this project to continue indefinitely but of course will need volunteers for this to be possible.

Halloween Party – Friday 20th October

Last Friday saw the junior Halloween party take place from 5pm-7pm at the club. There were over 35 children in attendance and double the amount of parents. Steph and her team did an amazing job and we are looking forward to the next event which will be the junior Christmas party.


Holiday Tennis

Sessions will be taking place in the mornings for all juniors aged 4yrs-11yrs in the mornings from 9.30-12.30 between Monday 23rd – Friday 27th October. There will also be Teen Tennis sessions in the afternoon on Tuesday and Thursday from 1.30pm-4.30pm. On Friday 27th between 1pm-5pm all courts will be in use for a LTA tennis tournament being run by Andy Ross.


Winter Promotion


Look out for our winter coaching promotion for both adults and juniors for those that are brave enough to learn tennis in November / December. At least it will be drier although maybe a bit chilly.

The junior coaching programme continues to grow and we are looking to expand it even more as we have secured a few more local schools and will be offering some FREE tennis sessions over the next few months. Thanks to all those parents who have supported us over the year and to help us promote tennis at PBLTC.


Health and Safety at the courts

As Autumn turns to Winter, it is important to assess the courts before play commences, particularly if you are a match captain playing league matches against visiting teams. The Committee takes the condition of the courts very seriously, and ensures that all of the courts are cleaned annually. Risk assessments are carried out annually, and members are also requested to keep the courts clear of leaves and debris at all times. There are Health and Safety notices prominently displayed on the court gates, and in the tea room near the ball cupboard. Please read these notices and understand the club’s position, and your own personal responsibility, with regard to liability issues before you play. If the home captain considers the courts to be dangerous or unplayable for any reason, it is his/her responsibility to cancel play at that time. If the captain chooses to play despite he/she, or a member of the home team, considering the courts to be dangerous, the captain takes on the liability for potential injury or claims. Please be aware, as an unincorporated members club, Purley Bury Tennis Club is not a legal entity and therefore cannot be sued – it would be the members, individually or collectively, that would be held liable. It is also important to note that if home players regard the courts as dangerous, announcing that during a match would almost certainly nullify our insurance. Be sensible, if you feel the courts are unsafe due to being wet or icy, cancel the match or stop play if conditions worsen – if you decide to play, you have deemed the courts to be safe.


Maintenance update

The shower in the disabled toilet has at last been fixed and is now working as it should. Monday night rota player Huw Griffiths kindly had his electrician take a look at it and he identified that the pull switch was defective. This has now been replaced by Colin Benson, a Thursday morning senior member. Many thanks Huw and Colin, your help is very much appreciated. I can tick that one off the list!


I don’t beLEAVE it!

It’s that time of the year again!

There has been a steady stream of leaves falling from the lime trees behind the club house, helped by the recent gusty conditions. We experience this every year, but it doesn’t last long and just needs a collective effort to clear the leaves until the last ones are off the trees.

Many of you have been playing matches and rota sessions for some time and a very small number of you are kind enough – in the interests of all players – to make a contribution to clear the courts of leaves. However, a much greater number turn up every week to play and expect the courts to be clear of leaves and playable without ever considering helping.

There are two ways that you can help:

  1. Sweep up the leaves (or use the blower in the shed if you know how to, the key to the shed is in the ball cupboard on a brown leather fob) from the courts and / or the veranda, patio, pathways or car park – and bag them up. The black bags are in the tea room under the ball cupboard. Please do not waste your time just sweeping them up and leaving them in piles as they will just blow around again, so your efforts will be wasted.
  2. If you see black sacks by the bin area, take them to your local dump, compost them at home, or put them in your garden waste wheelie bin. The skip that we have from Croydon Council must not be used for garden waste, so all the bags have to go to recycling. Please empty the bags, bring them back and put them back in the tea room cupboard for others to use.

You all know by now that we depend on the efforts of volunteers for the club to function. If you play in any matches or rota sessions at this time of the year, every one of you should play a part in this annual clear up – it takes a few minutes and is not backbreaking work. Finally, thanks to those of you that pitch in and help, the club will be better for your efforts.

In closing, be advised I have quotes for reducing the trees by 30% in an effort to reduce this annual task. The cost would be around £3,360……. If anybody wishes to organise fund raising events, please feel free to set something up! In the meantime I am working on Surrey LTA to see if we can get a grant to offset this cost.


Working Party report, Saturday, 23rd September (see photos below)

Plenty of jobs got done on Saturday, 23rd September by an enthusiastic and very helpful team of volunteers led by Dave Winton. Dave cut the top hedge, assisted by Donna and Val.  Chris ‘Power Tools’ Watts attacked the overgrown foliage behind the top buildings and helped cut the hedge, Michael took down the dangerous wire fence and replaced it with new. Huw dug out the weed bed adjacent to the fence at the front and replaced it with rammed asphalt to stop the weeds growing back. Ivan had a good clear out behind the bar, assisted by Chris Cooke. Robbie and Ivan helped later on with the new fence. Sandra cleaned the windows in the club house, and provided the lunchtime refreshments. Val and Huw cleared the cuttings and the old wire to the dump at the end of the shift. The whole team stayed for refreshments at lunchtime.

Lesley couldn’t help on Saturday as she was playing in a match, but kindly weeded the front flower bed on Sunday – thanks for your support, Lesley.

The committee would like to thank all of the volunteers that took part in the Working Party for their considerable help improving the look of the club and maintaining the buildings and grounds in line with our lease obligations. Thank you all very much for your hard work.

There are a few jobs still to do. A few members said they cannot make Saturdays but wished to help, so a Working Party will be arranged on a Sunday afternoon to finish the outstanding works and enable them to join in. Hopefully, those that were busy, away, or playing matches on Saturday 23rd will be able to help out at the next one and enjoy an afternoon tea and a cake at the end.

Lost property

A gents brown leather jacket with a bottle of aftershave in the pocket was left in the bar in September. If it is yours, or you know whose it is, please collect it from the bar as soon as possible.